Approve a Brand Kit

Last updated 25 October 2026.

By the end of this guide a Brand Kit version is approved and current, so templates can use it. It is for people who approve Brand Kits.

Before you start

  • You hold Docable Approve Brand, which the Docable Brand Manager set includes, and you can see the kit.
  • A Brand manager has made fresh sample proofs of the version.
  • A change to bank details, the remit-to address or a signature always needs a second, different approver. Plan for two people.
  • Approval is on by default. If an admin has switched Brand Kits need approval off in Docable Setup › Approval, a Brand manager makes a proved draft current in one step. A change to bank details, the remit-to address or signatures still needs a second approver.

Steps

  1. Open the kit on the Brand Kits tab.

    The Cairnline Field Engineering card in the Brand Kits gallery: its logo, an Active badge with the approved version, its colour swatches, and how many templates use it with which fonts.
    A kit card on the Brand Kits tab: its status and version, colours and the templates that use it.

  2. Open the PDF and Word sample proofs.

  3. Check the logo, colours, fonts, header, footer and company details in both files.

  4. Choose Approve. The dialog names the version.

  5. Read the Setting, Was and Now table.

  6. Tick the line about templates needing a new proof.

  7. Choose Approve again.

If the version changes bank details, the remit-to address or a signature, it now reads Awaiting second approver. Then:

  1. Ask a different person with Docable Approve Brand to open the kit.

  2. They choose Approve as second approver.

Example

The Cairnline kit is the approved kit behind the certificate. Its card reads Active · v1, with a second badge, New version in progress, while a new draft is being made.

Check it worked

The version becomes Current and the previous Current becomes Previous. Approved versions never change. A template keeps the kit version it was proved with until it is proved again.

If it doesn’t work

What you see What to do
Approve is greyed out. Save the draft, and make fresh sample proofs of this revision first.
The second approval is refused. Ask someone other than the first approver, and other than anyone who changed the draft. There is no override.
A new approver cannot open the sample files. Sample proofs are shared when they are made, with up to 200 approvers. Ask a Brand manager to make them again.
A template still prints the old kit version. Prove the template again, then approve and activate it: Approve and activate a template.

Next

Something unclear or wrong? Tell support. Product page: Brand Kits.